Invoice Templates

Invoice Templates:

More free Templates:

Invoice Templates

Using downloadable invoice templates is an excellent solution for most small businesses and home businesses. This Web site offers you free and cheap blank sample invoice forms you can use again and again. Before you download an invoice template you have to decide what software you rather use – Microsoft Word or Excel – and which format fits your business needs.

Choose your invoice form carefully, as it should have all the fields you require. Our Invoice Samples should cover most people's needs, but If you can't find here an invoice example that does the job, you can find many more free invoice samples on the web.

One of the advantages of using downloadable Word invoice templates is that the formatting is already set up for you. Arranging the fields with the boxes of the right dimensions can be quite tricky if you are not used to word formatting. It is quite possible that you will be half way through creating your invoice templates when you make a mistake and the whole format becomes damaged. Fortunately you can use the Undo button to undo the error you accidentally made.

It is important to remember that Word invoice templates are not designed to do complicated calculations for you, but they can help with calculating the total for a column of numbers. Use the Table and Formula functions to find the sum function to add up the entries and produce a total. You can use Excel or your calculator to work out any taxes that will need to be applied, enter these under the net total and then repeat the procedure to get the full invoice value. Once completed, you can save your invoice forms with a specific name for easy location in the future.

Excel is a particularly useful software package for creating an invoice template , as it allows you to come up with a design that suits your needs, and at the same time, a number of functions can be automated. It is important to think through and plan the design of your Excel invoice templates before you get to work creating them. This will help you to avoid having to go back and make modifications because you omitted a detail or put in the wrong calculation.

Once the sample invoice template has been completed and you have printed the invoice, you can decide to save the invoice form as a PDF file to send to the customer as an email attachment and you can post a hard copy to them too. Using automatic functions in your Excel invoice templates makes good sense. If the person responsible for creating the invoice has to type in each amount such as the unit price, the quantity, the net total and any taxes, the chances of making an error are higher. Net totals and tax calculations can be automated with formulas and then the gross total can be calculated and shown at the bottom.

Creating You own invoice template:

A generic invoice template should contain:
- The word "invoice".
- A unique reference number.
- Date of the invoice.
- Name and contact details of the seller.
- Tax or company registration details of seller (if relevant).
- Name and contact details of the customer.
- Date that the product was sent or delivered or the service or the work was done.
- Purchase order number (or similar tracking numbers requested by the buyer to be mentioned on the invoice)
- Description of the product(s) -(sales invoice) or of the services (service invoice).
- Unit price(s) of the product(s) (if relevant).
- Total amount charged (optionally with breakdown of taxes, if relevant).
- Payment terms (including method of payment, date of payment, and details about charges late payment).
- Discount ,total before discount ,and total after discount (if relevant).
- Tax ,total before tax ,and total after tax (if relevant).
- Shipping details if different from buyer details.

notes:
- In Canada it is required to put the Supplier's identification numbers for GST and QST taxes purposes.
- The European Union requires a VAT (value added tax) identification number on invoices between entities registered for VAT.
- A Commercial invoice is a customs declaration form used in international trade that describes the parties involved in the shipping transaction, the goods being transported, and the value of the goods. It is the primary document used by customs.
- With Billing invoice we usually refer to an invoice one issues to the government for services done.